logo

Ut tellus dolor, dapibus eget, elementum ifend cursus eleifend, elit. Aenea ifen dn tor wisi Aliquam er at volutpat. Dui ac tui end cursus eleifendrpis.

8409 N. Military Trail, Suite 106 * Palm Beach Gardens, Fl. 33410

shape

Meetings

MEETINGS & CONFERENCES BY ATLAS

Strategic Planning. Seamless Logistics. Exceptional Experiences.

From leadership meetings and sales summits to product launches and multi-day conferences, Atlas delivers meetings that feel polished, purposeful, and perfectly executed.
Whether you're hosting 10 executives or 1,000 attendees, our team ensures that every detail from the meeting room configuration to the final meal, is thoughtfully designed and flawlessly delivered.

Entertainment Travel

How Atlas Supports Your Meetings & Conferences...

Complete Hotel & Venue Sourcing

Finding the right location is the foundation of a successful meeting.
We evaluate destinations, hotels, and conference spaces based on your:

  • Budget
  • Group size
  • Meeting agenda
  • Technical needs
  • Brand style
  • Accessibility and travel patterns

We negotiate rates, concessions, and contract terms to maximize value and minimize risk while ensuring the venue enhances your message.

Conference Room Planning & Setups

The right room setup influences attendee engagement and productivity.


Atlas manages:

  • General sessions
  • Breakout rooms
  • Boardrooms
  • Private meeting suites
  • Welcome & hospitality desks
  • Staging, seating, and custom room layouts

We work closely with hotel teams and A/V providers to ensure every meeting space is configured exactly for your agenda.

Meal & Catering Management

Great meetings include great food.

We coordinate meals that keep attendees energized and impressed:

  • Breakfast & coffee service
  • Working lunches
  • Break snacks
  • VIP dinners
  • Welcome receptions
  • Closing celebrations
  • Dietary accommodations and personalized menus

Great meetings include great food.

We coordinate meals that keep attendees energized and impressed:

A/V, Production & Technical Support

Unlike many travel-focused planners, Atlas brings true production expertise.

We coordinate:

  • A/V setup (sound, lighting, projectors, LED walls)
  • Stage design and scenic elements
  • Microphones, hybrid meeting technology, and recording
  • Technicians and onsite support teams
  • Venue tech integration
  • Run-of-show schedules

From small internal updates to full-scale presentations, we ensure your message is seen, heard, and understood.

Onsite Management & Support

Your team should be free to focus on content, not logistics.

Our onsite staff handles:

  • Meeting room setup verification
  • Registration and hospitality desks
  • Speaker support
  • VIP coordination
  • A/V and production oversight
  • Timeline management
  • Full troubleshooting and attendee assistance

Every moment runs smoothly, and every attendee feels supported.

Strategic Meeting Design That Supports Your Goals

A meeting isn’t just an agenda, it’s a business tool.

Atlas ensures your meeting:

  • Strengthens alignment
  • Drives engagement
  • Enhances retention
  • Supports strategic communication
  • Encourages collaboration
  • Reinforces your brand message

Every detail is crafted with your objectives in mind.

Why Companies Choose Atlas

Organizations trust us because we offer:

  • 35+ years of global travel and event expertise
  • High-touch, boutique-level service
  • Deep industry partnerships with hotels, venues, and suppliers
  • Custom technology for registration, reporting, and communication
  • Strong negotiation power and cost savings
  • Onsite teams who ensure flawless execution
  • Production knowledge that elevates the attendee experience

Your success is our blueprint.

Let’s Build Your Next Meeting or Conference

Whether you’re planning a leadership retreat, an all-hands conference, or a customer-facing event, Atlas delivers meeting solutions that look sharp, feel effortless, and make an impact.

Ready to elevate your meetings?

Let’s start planning.